Suntiva

Office Manager - Great Hearts Great Minds

US-VA-Falls Church
# of Openings
1
Category
Administrative/Clerical
Minimum Clearance Requirement
N/A

Introduction

Are you an administrative professional looking for a change? Are you looking for a career opportunity that balances independence with high visibility responsibilities? Are you looking for leaders and colleagues who will help you grow and develop?

We are currently seeking such an individual to support our award winning team!

Suntiva provides all the elements of a great place to work with career opportunities in an environment that demands and rewards your best every day.

What You Will Be Doing

You will serve in the vital role of Office Manager and will also interact on a daily basis with all clients, partners, employees, and vendors at our Headquarters in Falls Church, Virginia. You will also work directly with our Chief Executive Officer. Responsibilities of the position include:

  • Manage office operations and assist in all administrative office functions and procedures.
  • Assist CEO with managing his appointments, travel and administrative tasks.
  • Serve as the Falls Church, VA office interface with internal corporate operations support teams (HR, Contracts, IT, Accounting, Communications, etc.).
  • Serve as a point of contact for external vendors (including building management, IT, Security, office supplies, and all other relevant vendors needing access to the work space).
  • Manage and track action items and the implementation of internal initiatives with senior staff.
  • Manage the front desk / reception function of the office to ensure facility and conference rooms and kitchen are clean and prepared for events, meetings, and important client interactions.
  • Ensure proper guest management practices and security procedures..
  • Assist the HR Manager with emergency procedures to ensure coordination with the executive team to notify staff in case of, office closures, delays, and other events.
  • Assist in the onboarding of new hires (work space assignment, phone setup, coordination of first day schedules, provision of onboarding packets).
  • Assist with travel coordination, expense reports and ad hoc support to the executive management team.
  • Assist executive leadership to set the agenda for meetings, coordinate attendees and create meeting materials.
  • Assist the HR Manager in planning and organizing social events to include making food and beverage orders.
  • Support production of customer materials and proposal materials 
  • Assist in the maintenance and updates of all social media accounts for marketing and communications purposes.

What's In It For You

When joining Suntiva, you can expect:

  • The opportunity to address client challenges that matter and have fun in the process.
  • A values-driven culture. Our corporate values include: Embody great minds and great hearts, Assume good intentions, Foster collaboration and teamwork, Hold ourselves accountable for results, and Do the right thing all the time!
  • A team-oriented environment with some of the smartest colleagues you’ll ever work with.
  • Growth and development opportunities.

At Suntiva, our employees are our most valuable asset. Our employees bring their great minds and hearts to help our clients achieve their desired results. As such, we want to make sure that we are doing the right thing, all the time by supporting our employees to achieve their desired results in life.  We provide a comprehensive and highly competitive total compensation and benefits package that brings you real value and security to enjoy life today and plan for tomorrow.

 

Health Coverage: Two options for both medical and dental administered by Blue Cross and BlueShield, as well as company, paid Vision plan will ensure you have the flexibility your family needs.

Retirement: To ensure your tomorrows are taken care of, we provide both traditional, and Roth IRA retirement plan options and our employee contribution match is 100% of the first 1% plus 50% of the next 5% of deferrals.

PTO: With four weeks of personal leave and 10 holidays per year, each employee has time to pursue travel or make sure that life is more than just work.

Financial Security: It is vital that Suntiva can support our employees in the good times and the bad. In case life takes a terrible turn our Life, Accidental Death, and Dismemberment (AD&D), short-term and long-term disability insurance is available at no cost to employees.
Tuition & Training: There is no limit to how great our minds can be. Suntiva’ s employees receive reimbursement for certifications, training, conferences, and continuing education AND up to 40 hours per year of paid time to continue expanding their expertise.

Learn & Grow: Some of the best ways to grow our minds is from learning from the expertise within Suntiva. There are ample opportunities through brown bags, practice area groups, robust performance management and internal mentoring.

Wellness Benefits: Our Wellness Program promotes workforce health and includes $300 annually and a Fitbit for each employee.
Referral & Business Development Bonus: Help us grow the company and earn cash rewards.
Voluntary Benefits: Life comes with expenses. To help offset some the expenses, Suntiva offers flexible spending accounts, pet insurance and more.


*These benefits are provided to all full-time employees and are pro-rated for part-time employees.

What You Need For This Position

  • Three years administrative or office management experience
  • Highly organized with the ability to prioritize multiple functions and tasks while managing his or her workflow efficiently
  • Leadership ability, discretion and excellent judgement
  • Ability to work well in complex and dynamic teams
  • Computer literacy including skills with MS Office suite to include word, excel, and Power Point.
  • Knowledge of social media and social media tools
  • Strong written and verbal communications skills
  • Positive and professional attitude and presence
  • Baseline understanding of corporate administrative operational functions to include finance, human resources, contracts, IT, etc. 

Who We Are

Suntiva is a business transformation and technology company located in Falls Church, VA, serving Federal Government agencies. We enable our clients to improve performance through people, process, and technology in significant, measurable, and sustainable ways. We provide mission critical information technology, digital transformation, organizational performance, human capital, and acquisition lifecycle solutions—with great minds and great hearts.

 

Administrative

Equal Employment Opportunity/M/F/disability/protected veteran status
Job:
Primary Location(s): United States- Virginia
Nearest Major Market: Washington DC
Job Segments: Professional Services, Management Consulting,

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